From small meetings to large conferences, choosing the right venue is probably the most important element for a successful event. The choice of venue will impact everything, from event planning to execution. It’s therefore important to begin searching for a suitable venue as soon as possible and well in advance to obtain the right space. Not to mention, negotiation, contract signing, and planning other elements such as logistics, accommodation, and catering.
Top 10 Factors for Choosing the Right Venue
1. Venue Location
Destination accessibility is a key factor, with proximity to airports and well-connected public transport routes, The Astorian ensures convenient travel for attendees. We offer a historic venue with modern elegance, right in the heart of Houston and conveniently accessible for all your guests.
2. Size and Capacity
The capacity of the chosen venue will depend on the size of your event but has to be able to comfortably accommodate your guests. For example, in our grand ballroom, your corporate event takes center stage. This expansive and versatile space radiates elegance, with sweeping city views, high ceilings, and a layout that can be customized to suit your gathering.
3. Venue Costs
Cost and budget are probably your foremost considerations when planning your corporate event. Cost is paramount to event venue selection given its significant impact on the overall event budget. As one of the top event spaces in Houston, The Astorian is committed to making every detail count. You can count on our dedicated event team to work closely with you, ensuring every aspect of your corporate event is covered in terms of cost and execution.
4. Date and Occassion
When planning an event, the choice of the event date, including the day of the week and time of day, can affect venue and attendee availability. At the Astorian, our talented team are standing by to help you plan the best dates and times for your corporate events.
5. Layout and Aesthetics
The Astorian’s event spaces create the perfect atmosphere for your gathering, whether planning a small gathering or a larger corporate event. Our lounges blend historic charm with a modern edge, offering unique spaces for gatherings.
6. Amenities
Amenities, such as Wi-Fi connectivity, tables and chairs, in house catering, security and valet parking are vital for the success of your event. At the Astorian, our team makes sure all the needed amenities are in place so that you have what you need.
7. Acoustics
The acoustics of a venue play a significant role in the overall ambiance and success of your event, particularly if it involves speeches, presentations, or live performances. With the addition of microphones, speakers and televisions to fit your event needs.
8. Services and Facilities
Having in-house services such as catering and event staff minimizes the need for outsourcing, thus simplifying the planning process. As one of the premier event spaces in Houston, The Astorian’s team is designed to fully complement your event.
9. Parking and Accessibility
Parking facilities are crucial to accommodate your event attendees. The Astorian provides valet parking as well as elevators available for those with mobility challenges.
10. Sustainability
In today’s environmentally conscious world, sustainability is becoming increasingly important to attendees and in event planning. At the Astorian, you can count on us to showcase our and your company’s dedication to environmental responsibility.
Choose The Astorian to Elevate Your Event
Ready to bring your corporate event vision to life? Contact The Astorian at 832-460-6695 to explore our Houston event space. We look forward to helping you create an unforgettable event!
